Logistics

Meeting Location/Times
The meeting will be held at the Hilton Crystal City Hotel, located at 2399 Jefferson Davis Highway, Arlington, Virginia. The Hilton Crystal City's message number is (703) 418-6800 and the fax number is (703) 418-3763. When calling, or faxing a document, please refer to the "Integration of Newborn Screening & Genetic Service Systems meeting."

The meeting will begin on Wednesday, October 15 at 7:30 a.m. with a continental breakfast and is scheduled to adjourn by 4:00 p.m. on Thursday, October 16.

Lodging
A sleeping room has already been reserved for you at the Hilton Crystal City Hotel for the night of Tuesday, October 14 and Wednesday, October 15. For those individuals who are not budgeted under your grant or whose expenses are covered by HSR, their room and tax will be billed to our master account, but they will be responsible for all incidentals, including phone calls. For those individuals who are budgeted under your grant, their room will be guaranteed to the HSR master account. However, they will be responsible for their room, tax, and all incidentals, including phone calls. Please indicate on the registration form if you do not require sleeping accommodations. A confirmation number will be sent to you by e-mail prior to the meeting. For more information on the hotel, please visit the location page on this Web site.

Air/Ground Transportation
For those individuals whose expenses are NOT covered under your State grant or whose expenses are covered by HSR, arrangements have been made for you to make your airline reservations directly through the HSR travel agency, Premiere Travel, and charge your ticket to the HSR master account. You may contact Dee at (800) 328-8463 or (202) 962-8511 and tell them you are calling about the "Integration of Newborn Screening & Genetic Service Systems meeting," project code 907. She will be happy to assist you with your travel needs. Note: If you choose to use a different travel agency, please send to Martrell Kelly at HSR a copy of your itinerary, including ticket cost, before you book your ticket. We are only authorized to pay up to the amount that a ticket booked by Premiere Travel would cost. Please try to complete your travel plans by Tuesday, September 23.

Meal Per Diem/Lunch
For those individuals whose expenses are NOT covered under your State grant or whose expenses are covered by HSR, a meal and incidental expense per diem of $50.00 ($37.50 for a travel day) will be reimbursed to you for each full day that you are in Virginia for the meeting. Please note that $12 will be deducted from your per diem to cover the cost of lunch on Wednesday and Thursday.

For those individuals whose expenses ARE covered under your State grant, there will be a working lunch on Wednesday and Thursday, which will need to be paid for. To cover the cost of lunch $12.00 will be charged as you register for the meeting. If you do not wish to participate in lunch, please indicate this when you register.

Reimbursement
For those individuals whose expenses are NOT covered under your State grant or whose expenses are covered by HSR, we have been authorized to reimburse you for coach-class air transportation, ground transportation, and lodging for Tuesday and Wednesday nights. Please be sure to collect receipts for all travel expenses and return them to HSR by Monday, November 17, with your reimbursement form. Reimbursement forms will be distributed at the meeting. Once we have received your receipts, it will take approximately 30 days to process and mail your reimbursement check.