The Health Systems Research, Inc. (HSR) offers unparalleled conference and meetings management and facilitation support services. HSR’s Conference and Meetings Management Team has decades of combined experience in planning and carrying out conferences, workshops, and other meetings of all sizes. Given the increased popularity of Web-assisted audioconferences, HSR staff also has the expertise in using state-of-the-art technology to handle all aspects of these events.

Our Meeting Management Team has coordinated conferences, workshops, and seminars of all sizes successfully. Attendees have included grassroots community organizers as well as senior-level government officials. Regardless of meeting size, length, venue, or topic, we bring the same set of organizational skills, eye for detail, and expertise to each assignment. What sets our meetings management staff apart from others is its understanding that even the smallest logistical aspects of a meeting can contribute to its success or failure. HSR focuses on ensuring that everything we do in supporting a meeting makes a positive contribution to the achievement of its substantive objectives. Our success in this area is based on a number of factors:

• Our staff has extensive experience in organizing complex, high-profile, science/research-focused, and decision-oriented meetings.
• We provide our clients with the perfect combination of the capacity of a large firm with the responsiveness and personal touch of a smaller one.
• Our substantive roots enable us to prepare meeting summaries and related documents that accurately and clearly reflect the meetings’ technical content.

The specific services that our Meetings Management Team provides our clients include:

• Site selection and hotel and conference site contract negotiations
• Registration (online, by mail/fax, and on site)
• Web site development
• Meeting facilitation support
• Marketing and promotion
• Coordination of speakers’ travel, lodging, and special needs
• Ordering of food and beverages
• Subcontract management
• Audiovisual management
• Coordination of hotel and conference site logistics
• Materials development
• Assistance for participants with special needs
• Postmeeting reimbursement.